Data Entry Clerk resume keywords and skills

Data entry postings screen on speed, accuracy and the systems you have keyed into. Many state a minimum typing speed or keystrokes per hour, and most ask for Excel. Put your tested speed and an accuracy or volume figure near the top, then match the posting's wording for the record types and software you know. Employers often test these numbers at the interview, so list the ones you can repeat.

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  • Typing speed (WPM)
  • 10-key by touch (KPH)
  • Data verification
  • Accuracy rate
  • Daily production quotas
  • Microsoft Excel
  • Database maintenance
  • Customer relationship management (CRM)
  • Enterprise resource planning (ERP)
  • Google Sheets
  • Document scanning and indexing
  • Records management
  • Order entry
  • HIPAA compliance
  • Data cleansing
  • Transcription

Data Entry Clerk resume keywords

The bullets are writing models, not anyone's real results. Use a keyword only when you can back it with your own work.

Speed and accuracy

Typing speed (WPM)
Postings often set a floor of 40 to 60 words per minute. Give your tested speed, and say when you tested if it was recent.
Type 70 WPM with 98% accuracy on a timed five-minute test.
10-key by touch (KPH)
Numeric entry speed is measured in keystrokes per hour. Postings for billing and accounting entry commonly ask for 8,000 to 10,000 KPH.
Enter invoice amounts using 10-key by touch at 10,500 keystrokes per hour.
Data verification
Means checking entered data against the source. It tells an employer you catch your own errors before someone else does.
Performed data verification on 300 scanned applications a day by comparing each entry against the source document.
Accuracy rate
The number supervisors track most closely. If your work was audited, state the rate and the period it covers.
Held a 99.5% accuracy rate across monthly quality audits while entering about 1,200 records a week.
Daily production quotas
High-volume shops set a records-per-day target. Naming yours shows you have worked under a measured standard.
Met daily production quotas of 900 claim lines while keeping the error rate under the 1% target.

Software and systems

Microsoft Excel
Asked for in most postings. Name the functions you use, such as VLOOKUP, filters, pivot tables or data validation.
Cleaned and sorted 5,000-row vendor lists in Microsoft Excel using filters, VLOOKUP and Remove Duplicates.
Database maintenance
Postings use it for keeping records current. Mention the database, its size and what you updated or purged.
Handled database maintenance for customer records in Microsoft Access, merging duplicates and updating addresses weekly.
Customer relationship management (CRM)
Sales and service teams hire clerks to keep customer records clean. Name the CRM, since Salesforce and HubSpot are searched by name.
Updated 200 contact and account records a day in the Salesforce CRM from web forms and call notes.
Enterprise resource planning (ERP)
Warehouses, manufacturers and finance teams enter orders and inventory in an ERP. Postings usually name SAP, Oracle or NetSuite.
Keyed purchase orders and item records into the SAP ERP system for a regional distribution center.
Google Sheets
Common at smaller companies and in remote roles. Say what you tracked and who used the sheet.
Tracked daily batch counts in Google Sheets and shared a summary with the supervisor each Friday.
Document scanning and indexing
Paper-to-digital projects need clerks who scan, name and tag files correctly. Give a daily page or file count.
Completed document scanning and indexing of 400 pages a day, tagging each file by account number and date.

Records and entry types

Records management
Covers filing, retention and retrieval. Mention the retention rules or filing system you followed.
Supported records management for student files, applying the district retention schedule before purging.
Order entry
A common posting title in distribution and manufacturing. Give your daily order count and what you checked before releasing an order.
Processed order entry for about 120 wholesale orders a day and flagged pricing mismatches to the sales desk.
HIPAA compliance
Required for data entry in clinics, billing offices and insurers. List it only if you were trained and handled patient information.
Entered patient demographics and insurance details under HIPAA compliance rules, with privacy training completed each year.
Data cleansing
Shows you fix bad records as well as enter new ones. Describe what you standardized, merged or removed.
Ran data cleansing on a 30,000-record mailing list, removing duplicates and standardizing state and ZIP code fields.
Transcription
Some roles key from audio or handwriting instead of clean forms. Say which source you worked from.
Finished transcription of handwritten intake forms and voicemail messages into the case system each day.

Data Entry Clerk job description for a resume

Common duties written as resume bullets. Keep the ones you did and add your own numbers.

  • Enter customer, order and account data from paper and electronic source documents into company databases.
  • Verify entered data against source documents and correct errors before records are released.
  • Update and maintain records, removing duplicates and outdated entries.
  • Scan, name and index documents so files can be retrieved by account or date.
  • Sort and prioritize batches of forms to meet daily processing deadlines.
  • Run routine reports and spreadsheets that summarize entry volume and open items.
  • Flag missing or inconsistent information to supervisors or the originating department.
  • Follow confidentiality rules when handling personal, financial or medical information.

Data Entry Clerk resume summary examples

Entry level

Recent community college graduate with a tested typing speed of 65 WPM and 9,000 KPH on the 10-key. Completed coursework in Excel and Access and entered about 2,000 donor records as a food bank volunteer. Looking for a data entry role where accuracy is measured.

Experienced

Data entry clerk with 5 years in insurance claims and order processing. Keys about 1,200 records a week at 75 WPM with a 99.5% audited accuracy rate. Works in Excel, Salesforce and SAP, and has cleaned and merged databases of up to 40,000 records.

Phrases to replace on a data entry clerk resume

  • Entered data accurately and efficiently

    Give the volume and the accuracy figure. Entered 1,200 claims a week at a 99.5% audited accuracy rate.

  • Fast typist

    State a tested number. Type 70 WPM and key 10,500 KPH on the 10-key.

  • Good computer skills

    Name the software and the task. Cleaned 5,000-row vendor lists in Excel with VLOOKUP and filters.

Data Entry Clerk resume examples

See these keywords in a full resume, by experience level.

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Data Entry Clerk resume keywords FAQ

What keywords should a data entry clerk resume include?

Typing speed in WPM, 10-key speed in KPH, accuracy rate, data verification and the software the posting names, usually Excel plus a database, CRM or ERP. Add the record types you have entered, such as orders, claims or patient data. Keep to terms you can demonstrate on a skills test, because many employers give one.

What is a good typing speed for a data entry resume?

Many postings ask for 40 to 60 WPM, and numeric entry roles often ask for 8,000 to 10,000 keystrokes per hour. If you meet the posting's minimum, list your tested speed with your accuracy. Do not round up. Employers often test at the interview, and a lower real number serves you better than a higher one you cannot repeat.

How do I show accuracy on a data entry resume?

Use a number tied to a check someone else made. An audited accuracy rate, an error rate from quality reviews or a count of batches accepted without rework all do the job. If your employer never measured accuracy, describe your own verification step, such as comparing each entry against the source document.

How do I write a data entry resume with no experience?

Take a timed typing test and a 10-key test and list the results. Add any work, school or volunteer task where you entered or organized records, with a count. Coursework or a certificate in Excel helps. Entry-level postings screen for the same keywords, so name your speed, your software and your record volume plainly.

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